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Hotel Food & Beverage Module

Hotel Food & Beverage Module 
The system is menu driven throughout, with drop down menus and sub-menus making the available options very easy to choose.
The following are the main features of the Food and Beverage Manager:
  • The system can accommodate any number of stores and selling outlets
  • Stock details are entered only once and are automatically transferred to the particular locations as required
  • Stock quantities can be split into three different sizes or denominations, namely: Packs, Units and Parts
  • Receipts of goods, Issues, Transfers and Stock Takes can be posted in any denomination and the system recalculates the correct quantities
  • The user can view or print the last four suppliers of each particular item, together with their prices and date of last receipt 
  • Stock items can be divided in Categories, Departments and Types
  • The System has sophisticated functions to handle Physical Stock Takes. The user can do stock takes for all the location types, that is, Stores and Selling Outlets.  The Physical Stock Quantities entered are kept on file so that the user is able to do any adjustments required, and are updated at the end of the Stock Take after the Stock Variance and Consumption Reports are issued.  The user can choose not to update the stock take and this will therefore serve as a spot check on any particular outlet
  • The system can also issue Stock Take Sheets for the locations requested
  • Stock Movements Transactions are kept in the system indefinitely, and can be viewed or printed with a number of selection options
The following enquiries / reports can be issued from the food and beverage manager:
  • Stock movements
  • Store requisitions
  • Stock receipts valuation
  • Outlets consumption report
  • Outlets consumption summary
  • Outlets overall consumption summary
  • Stores consumption report
  • Stock valuations
  • Stock re-order report
  • Slow moving items report
  • Cost prices variance report
Besides the above-mentioned reports, the system enables the user to design specific reports.  The reports can be displayed on screen, printed to a file, routed to other printers or printed to a CSV file.  The CSV file can then be imported from a spreadsheet application like the Microsoft Excel.  The system can be integrated with an optional Creditors Ledger, and therefore double entries of suppliers’ details and invoices are eliminated.  The food and beverage system enables the user to issue a series of creditors reports.
Reports mostly used are:
  • Audit Report
  • Transactions by Selection
  • Balances Aged Analysis
  • Particular Statements
  • Statements by Selection
  • VAT Audit Report